BOOK + PLAN
BOOK + PLAN
BOOK + PLAN
Thank you for your interest in Elkhorn Ranch! Here you’ll find the information you need to book your reservation and plan your vacation at Elkhorn Ranch. If you are ready to jump to the details please download the Rates + Ranch Information and Application for Reservation Form.
ELKHORN RANCH
ALL-INCLUSIVE RATES
1 WEEK STAY
TOTAL COST
Includes tax and service charge. 1 week = 6 or 7 nights, additional nights prorated.
Adult: $3257 /week
Teen 16-19: $1919 /week
Youth 6-15: $1606 /week
NIGHTLY STAY
4 OR 5 NIGHTS
Includes tax and service charge. 4 night minimum stay.
Adult: $632 /night
Teen 16-19: $397 /night
Youth 6-15: $321 /night
DISCOUNTED RATES
~ for 2 week or longer stays
~ for 3 week or longer stays
~ for Winter Quiet (between Thanksgiving and Christmas)
~ for Loyalty (returning guests)
DISCOUNTS
KIDS STAY KIDS
THROUGH
HIGH SCHOOL
No charge for children 5 and under, and 45% discount for youth 6-15 and 35% discount for teens 16-19, off of normal weekly rate.
EXTENDED STAY
RELAX & RIDE
5% discount for 2 week stay and 10% discount for 3+ week stay, off of normal weekly rate.
WINTER QUIET
5% discount for week long stay in December between the Thanksgiving and Christmas holidays.
LOYALTY PROGRAM
For returning guests, provides for a 10% discount on current season rates subject to the requirement that payments occur by check (or if payments are made by credit card, the discount is decreased to 7%)
RESERVATIONS & PAYMENT
HOW TO MAKE A RESERVATION
1. Contact the ranch office to check availability and hold space.
2. To confirm your reservation, complete the Application for Reservation Form and send a 25% deposit. You will receive a written confirmation.
3. Final payment is due at the end of your stay.
Note that for group reservations, the ranch may request full payment of the balance due in advance of arrival.
*We strongly recommend reservations of a week or longer, generally arriving and departing on Sunday.
*All-Inclusive dude ranch American plan rates include guided horseback riding and hiking, lodging, and dining.
*18% service charge is added to all guest bills (100% goes to the crew) and no direct tipping is expected.
*There is a 250 pound weight limit for all riders. Children must be age 6 or older to ride.
MINIMUM LENGTH OF STAY IS 4 NIGHTS
Children must be age 6 or older to ride
no charge for children AGE 5 and younger
CANCELLATION POLICY
We respectfully ask that you monitor your health prior to traveling and choose not to visit if you are ill.
Cancellations on all reservations (including groups) occurring 90 days or more prior to arrival are fully refundable.
The 25% deposit on a cancellation occurring less than 90 days prior to arrival is non-refundable, but may be carried over to a future reservation within the following 2 seasons, less $100 per person per week. (Note that for group reservations canceled less than 90 days prior to arrival, the 25% deposit may not be carried over to future season reservations.)
For your protection, consider purchasing trip insurance through a reputable company you trust. The Dude Ranchers’ Association provides recommendations as well.
LIABILITY & RISK PAPERWORK
Travel, outdoor activities, and horseback riding involve risk. Each guest (or the parent or guardian of a minor child) will be asked to sign a Participant Release of Liability, Waiver of Claims, Assumption of Risk and Indemnity Agreement prior to or upon arrival. The agreement is available for review or upon request.
GROUPS
ELKHORN RANCH SPECIALIZES IN MULTI-GENERATIONAL FAMILY REUNIONS & REUNIONS OF ADULT FRIENDS
Families and groups of friends appreciate the fact that they may gather at meals, yet scatter different directions to ride, hike or explore, and no one has to cook, organize or plan activities. Everyone can relax!
Elkhorn begins booking reservations a year in advance, and we suggest checking school calendars as soon as possible! Note that rates are all-inclusive with discounted rates for kids through age 18 (and there’s no charge for kids age 5 and younger).
Elkhorn may consider a gathering of 10 or more people to be a group, subject to slightly different policies. The ranch may request full payment prior to arrival, and the 25% deposit is non-refundable and non-transferable if the reservation is canceled within 90 days of arrival.
RETREATS & SPECIAL EVENTS
Business and non-profit organizations occasionally hold small retreats at Elkhorn, generally during the winter quiet stretch between Thanksgiving and Christmas. Elkhorn Ranch does not have formal conference facilities, but the guest dining room and/or some of the larger family cabins may be used for meetings.
Elkhorn hosts small destination weddings occasionally, usually for families that have visited Elkhorn previously. When people inquire about wedding venues, we generally recommend Tucson based Tanque Verde or White Stallion Ranch, both of which have facilities and programs tailored to wedding events.
Given the intimacy of the Elkhorn experience, we are very careful when scheduling business or wedding events, as we feel that they may not mix well with the week (or longer) vacation experience most guests seek.
THE WINTER QUIET STRETCH BETWEEN THANKSGIVING AND CHRISTMAS IS A GOOD TIME FOR BUSINESS OR DESTINATION WEDDING EVENTS
HOW TO GET HERE
FLYING & DRIVNG
Elkhorn Ranch is about a 1.5 hour drive from Tucson International Airport or a solid 3 hour drive from Phoenix Sky Harbor Airport.
We recommend that you rent a car if you are able and comfortable doing so.
TRANSPORT TO/FROM
ELKHORN RANCH
The ranch has limited airport transportation services. We will not mix separate parties on airport runs unless both parties agree in advance. This will limit the number of airport transport runs we can take and our ability to minimize wait times. (Also note that Elkhorn does not provide transportation service on Christmas Eve or Christmas Day.)
Please contact the ranch office for more information about our shuttle service and alternate sources of transport to and from the ranch.
Please let us know your travel plans at least 2 weeks before your arrival
DIRECTIONS FROM TUCSON
CHECKING IN & OUT
An ideal arrival time falls between 4 – 5 pm and ideal departure time is 10 am at the latest. That said, Elkhorn is flexible, so let us know your travel itinerary and we’ll arrange accordingly. When you book a return flight, keep in mind that you’ll need to leave Elkhorn Ranch a minimum of 3 hours ahead of your Tucson departing flight and 5 hours ahead of your Phoenix flight.
ITINERARY FOR THE WEEK
SUNDAY
~ No guided hiking nor riding
~ 4:00 pm check-in
~ 5:45 pm Meet & Greet party at The Long House dining room followed by BBQ supper
MONDAY & TUESDAY
~ Morning and afternoon rides and hikes
WEDNESDAY
~ Morning and afternoon rides and hikes
~ All-day rides
THURSDAY
~ Morning rides & hikes only after Jan 1st
~ A good day for hiking, pool time, or visiting local sights
~ 5:45 pm steak BBQ & festivities at The Long House dining room
FRIDAY
~ Morning and afternoon rides and hikes
~ All-day rides
SATURDAY
Rides to and from the desert picnic. Non-riders drive to the desert picnic.
SUNDAY
Departure with check out by 10:00 am
Please note that the schedule may change occasionally, especially during the Thanksgiving, Christmas and New Year holidays.
*Morning rides depart at 9:30 am
*Afternoon rides depart at 2:00 pm
*Guided hikes are available Monday through Friday and generally follow the same schedule as rides.
MEAL TIMES
REMAIN STEADY
Breakfast 7:30 – 9:00 am
Lunch 12:30 pm
Supper 6:30 pm
*Holiday feasts at 1:00pm are a noteworthy exception
MOST GUESTS ENJOY A WEEK OR LONGER STAY, ARRIVING AND DEPARTING ON SUNDAY
GOOD TO KNOW
BEFORE YOU GO
ELKHORN RANCH
ALL-INCLUSIVE RATES
1 WEEK STAY
TOTAL COST
Includes tax and service charge. 1 week = 6 or 7 nights, additional nights prorated.
Adult: $3257 /week
Teen 16-19: $1919 /week
Youth 6-15: $1606 /week
NIGHTLY STAY
4 OR 5 NIGHTS
Includes tax and service charge. 4 night minimum stay.
Adult: $632 /night
Teen 16-19: $397 /night
Youth 6-15: $321 /night
DISCOUNTED RATES
~ for 2 week or longer stays
~ for 3 week or longer stays
~ for Winter Quiet (between Thanksgiving and Christmas)
~ for Loyalty (returning guests)
discounts
KIDS STAY KIDS THROUGH HIGH SCHOOL
No charge for children 5 and under, and 45% discount for youth 6-15 and 35% discount for teens 16-19, off of normal weekly rate.
EXTENDED STAY
RELAX + RIDE
5% discount for 2 week stay and 10% discount for 3+ week stay, off of normal weekly rate.
WINTER QUIET
5% discount for week long stay in December between the Thanksgiving and Christmas holidays.
LOYALTY
10% discount for returning guests if deposit is paid by check postmarked by September 1st.
RESERVATIONS & PAYMENT
HOW TO MAKE A RESERVATION
1. Contact the ranch office to check availability and hold space.
2. To confirm your reservation, complete the Application for Reservation Form and send a 25% deposit. You will receive a written confirmation.
3. Final payment is due at the end of your stay.
Note that for group reservations, the ranch may request full payment of the balance due in advance of arrival.
*We strongly recommend reservations of a week or longer, generally arriving and departing on Sunday.
*All-Inclusive dude ranch American plan rates include guided horseback riding and hiking, lodging, and dining.
*15% service charge is added to all guest bills (100% goes to the crew) and no direct tipping is expected.
*There is a 250 pound weight limit for all riders.
MINIMUM LENGTH OF STAY IS 4 NIGHTS
Children must be age 6 or older to ride
no charge for children 5 and younger
CANCELLATION POLICY
We respectfully ask that you monitor your health prior to traveling and choose not to visit if you are ill. Cancellations on all reservations (including groups) occurring 90 days or more prior to arrival are fully refundable. The 25% deposit on a cancellation occurring less than 90 days prior to arrival is non-refundable, but may be carried over to a future reservation within the following 2 seasons, less $100 per person per week. (Note that for group reservations canceled less than 90 days prior to arrival, the 25% deposit may not be carried over to future season reservations.) For your protection, consider purchasing trip insurance through a reputable company you trust. The Dude Ranchers’ Association provides recommendations as well.
LIABILITY & RISK PAPERWORK
Travel, outdoor activities, and horseback riding involve risk. Each guest (or the parent or guardian of a minor child) will be asked to sign a Participant Release of Liability, Waiver of Claims, Assumption of Risk and Indemnity Agreement prior to or upon arrival. The agreement is available for review or upon request.
GROUPS
Families and groups of friends appreciate the fact that they may gather at meals, yet scatter different directions to ride, hike or explore, and no one has to cook, organize or plan activities. Everyone can relax!
Elkhorn begins booking reservations a year in advance, and we suggest checking school calendars as soon as possible! Note that rates are all-inclusive with discounted rates for kids through age 18 (and there’s no charge for kids age 5 and younger).
Elkhorn may consider a gathering of 10 or more people to be a group, subject to slightly different policies. The ranch may request full payment prior to arrival, and the 25% deposit is non-refundable and non-transferable if the reservation is canceled within 90 days of arrival.
ELKHORN RANCH SPECIALIZES IN MULTI-GENERATIONAL FAMILY REUNIONS AND REUNIONS OF ADULT FRIENDS
RETREATS & SPECIAL EVENTS
Business and non-profit organizations occasionally hold small retreats at Elkhorn, generally during the winter quiet stretch between Thanksgiving and Christmas. Elkhorn Ranch does not have formal conference facilities, but the guest dining room and/or some of the larger family cabins may be used for meetings.
Elkhorn hosts small destination weddings occasionally, usually for families that have visited Elkhorn previously. When people inquire about wedding venues, we generally recommend Tucson based Tanque Verde or White Stallion Ranch, both of which have facilities and programs tailored to wedding events.
Given the intimacy of the Elkhorn experience, we are very careful when scheduling business or wedding events, as we feel that they may not mix well with the week (or longer) vacation experience most guests seek.
THE WINTER QUIET STRETCH BETWEEN THANKSGIVING AND CHRISTMAS IS A GOOD TIME FOR BUSINESS OR DESTINATION WEDDING EVENTS
HOW TO GET HERE
FLYING & DRIVNG
Elkhorn Ranch is about a 1.5 hour drive from Tucson International Airport or a solid 3 hour drive from Phoenix Sky Harbor Airport.
We recommend that you rent a car if you are able and comfortable doing so.
TRANSPORT TO/FROM
ELKHORN RANCH
The ranch has limited airport transportation services. We will not mix separate parties on airport runs unless both parties agree in advance. This will limit the number of airport transport runs we can take and our ability to minimize wait times. (Also note that Elkhorn does not provide transportation service on Christmas Eve or Christmas Day.)
Please contact the ranch office for more information about our shuttle service and alternate sources of transport to and from the ranch.
Please let us know your travel plans at least 2 weeks before your arrival
DIRECTIONS FROM TUCSON
CHECKING IN & OUT
An ideal arrival time falls between 4 – 5 pm and ideal departure time is 10 am at the latest. That said, Elkhorn is flexible, so let us know your travel itinerary and we’ll arrange accordingly. When you book a return flight, keep in mind that you’ll need to leave Elkhorn Ranch a minimum of 3 hours ahead of your Tucson departing flight and 5 hours ahead of your Phoenix flight.
WEEK ITINERARY
SUNDAY
~ No guided hiking nor riding
~ 4:00 pm check-in
~ 5:45 pm Meet & Greet party at The Long House dining room followed by BBQ supper
MONDAY & TUESDAY
~ Morning and afternoon rides and hikes
WEDNESDAY
~ Morning and afternoon rides and hikes
~ All-day rides
THURSDAY
~ Morning rides & hikes only after Jan 1st
~ A good day for hiking, pool time, or visiting local sights
~ 5:45 pm steak BBQ & festivities at The Long House dining room
FRIDAY
~ Morning and afternoon rides and hikes
~ All-day rides
SATURDAY
Rides to and from the desert picnic. Non-riders drive to the desert picnic.
SUNDAY
Departure with check out by 10:00 am
Please note that the schedule may change occasionally, especially during the Thanksgiving, Christmas and New Year holidays.
*Morning rides depart at 9:30 am
*Afternoon rides depart at 2:00 pm
*Guided hikes are available Monday through Friday and generally follow the same schedule as rides.
MEAL TIMES
REMAIN STEADY
Breakfast 7:30 – 9:00 am
Lunch 12:30 pm
Supper 6:30 pm
*Holiday feasts at 1:00pm are a noteworthy exception
MOST GUESTS ENJOY A WEEK OR LONGER STAY, ARRIVING AND DEPARTING ON SUNDAY
GOOD
TO KNOW
BEFORE
YOU GO